Audio transcription services

LinguaVox provides professional audio transcription services for global corporations, legal firms, academic research institutes, marketing agencies and private clients. Whether you need to convert a complex technical seminar, an executive interview, a professional webinar or a legal proceeding into accurate written text, we handle the process with precision and confidentiality. Since 2000, we have managed transcription and translation projects in more than 150 languages, producing transcripts that serve as reliable, searchable records of audio assets.

Audio transcription is more than typing what is heard. The transcriber needs to know whether the client wants a clean, readable transcript, a verbatim record, speaker labels, timestamps or notes on unclear audio. Each request is assessed according to the recording language, sound quality, number of speakers, subject matter and deadline, so the work can be assigned to a specialist who understands the context of the recording.

Specialist transcription levels and formatting

To make the final transcript suitable for its intended purpose, we establish the requirements before beginning the work:

• Clean Verbatim: We remove filler words, false starts and repetitions to create a polished, readable document that captures the speaker's intent clearly. This is the preferred approach for business meetings, corporate training materials and professional interviews.
• True Verbatim: Every sound, filler word and false start is captured exactly as spoken. This is required for legal proceedings or sensitive medical and scientific research where the exact nature of the speech is essential for analysis.
• Timestamped Transcripts: If you need to reference specific moments within the recording, we can include timestamps at regular intervals or each time a new speaker begins, simplifying navigation and cross-referencing.

Audio recordings we transcribe

Our audio transcription services support a range of professional and academic workflows. Common applications include:

• Corporate communications: Creating searchable records of board meetings, training modules and executive briefings.
• Qualitative research: Transcribing focus groups, expert interviews and academic recordings for later analysis.
• Legal and administrative: Documenting witness statements, regulatory interviews and recorded public hearings.
• Audio production: Preparing source transcripts for later translation, subtitling, voice-over adaptation, show notes or written summaries.

A transcript for a legal proceeding has different precision requirements from one intended as a base for a marketing report. Our project managers work with you to define the formatting and accuracy standards that best fit your goals.

Workflow and quality assurance

Our transcription process begins with a careful evaluation of audio quality. We then assign the recording to a specialist linguist proficient in the source language and, wherever possible, familiar with the specific subject matter.

Following the initial transcription, the document can undergo independent revision. During this stage, a second professional linguist listens to the recording while reviewing the transcript, checking missed segments, speaker identifications and the agreed formatting rules. This review is particularly useful when the transcript will be used for legal, research, corporate or translation purposes. Where the transcript will serve as the source document for a subsequent translation or subtitling project, the quality of the transcription directly affects the accuracy of every downstream deliverable, which makes the revision stage especially worth including.

Data privacy and confidentiality

Many audio and video recordings contain highly sensitive information. Whether you are providing recordings of internal board meetings, proprietary legal evidence or sensitive research data, confidentiality is central to how we handle the project.

We can handle files through agreed digital transfer channels. Our transcriptionists and revisers work under confidentiality obligations, and we maintain internal data-protection procedures for audio files and transcripts. We can also accommodate specific data-handling procedures required by your organisation's internal policies.

Requesting a reliable quote

Send the audio or video files, the language of the recording, your delivery deadline and the required format — verbatim, clean verbatim or with timestamps. If you have a speaker list, a glossary of technical terms or a style guide you want us to follow, share these at the start of the project.

Audio quality, the number of distinct speakers, the complexity of technical terminology and the required turnaround time will define the project scope.

Frequently asked questions