ISO 9001 
ISO 17100 
ISO 18587 Contact LinguaVox to request a translation quote, send files, ask about deadlines, check whether a document needs sworn or certified translation, or discuss a multilingual project across several countries.
The more precise your initial information, the more useful the quote. A request is easier to assess when the project manager can see the document, understand the target country, check the file format and identify whether the text is for internal use, publication, official submission or a time-sensitive business process.
How to send a useful request
The most efficient way to request a quote is to send the files, target language, source language, deadline and intended use. If the files are not ready, an approximate word count, the format and a short description will help the project manager give an initial estimate.
For official documents, the receiving country and authority matter. For technical or corporate projects, existing glossaries, previous translations, editable files, style guides and the publication format can all affect price and workflow.
A scanned certificate, an editable Word contract, a multilingual Excel catalogue, a CMS export and a set of InDesign files each need different preparation. If a document includes handwritten notes, stamps, embedded images or tables, please mention this in the request or send a sample page, as it can affect extraction, layout and delivery time.
What information helps us quote correctly
A certified birth certificate is not assessed in the same way as a multilingual website, a technical manual, a patent, a regulatory file or conference interpreting. The more context we receive, the less likely the quote is to miss an important requirement.
State any urgency at the outset. For sworn translations in Spain or certified translations for other jurisdictions, the delivery format should also be clarified: PDF, printed copy, digital signature, courier delivery or another requirement.
For website and software projects, it helps to know whether the files are plain text, HTML, XML, XLIFF, JSON, CMS exports or spreadsheets. For interpreting, the request should include the date, location, working languages, subject matter, schedule, interpreting mode and whether preparatory material is available.
Online service and commercial offices
LinguaVox manages most work online. This makes it easier to coordinate translators, revisers and specialists across countries while keeping one project manager as the central point of contact.
Commercial addresses may be available in some locations for business clients by appointment, but most translation, interpreting and post-editing requests can be handled remotely. Online management is often faster for clients, because files, quotes, clarifications and deliveries can be recorded in writing and checked by the assigned project manager.
Remote workflows also suit international companies with several departments. A legal team may send contracts, a technical department may send manuals and a marketing team may send website content. Centralised project management keeps terminology, style and delivery expectations aligned.
Phone, WhatsApp and email
Phone and WhatsApp are useful for quick questions, but translation quotes usually require written information and files. Email or the quote form is normally the best way to start a project.
For complex projects, the project manager may request additional files, clarify the intended use, confirm the appropriate workflow or propose a staged delivery plan. This is common with multilingual technical manuals, website localisation, legal documentation, certified translation batches and projects that involve layout or file engineering.
If your request is urgent, include the deadline in the subject line or the first line of the message. If the translation will be submitted to an authority, include the name of the authority and the country of use where possible. If you have received specific instructions from a university, court, consulate, registry or immigration office, send them with the files.
Useful starting points
- Professional translation services: Core translation, interpreting, certified, technical, website and multilingual services.
- Translation quality: How LinguaVox manages review, QA, terminology and ISO-certified workflows.
- Translation process: From file analysis and quote to translation, revision, QA and delivery.
- Project management: Coordination of multilingual projects, terminology, formats, deadlines and final checks.
- Languages: Professional translation in more than 150 languages and national variants.
- Industries: Sector-specific translation for life sciences, engineering, legal, finance, technology and more.
Frequently asked questions
Can I request a quote without sending the file?
Yes, but the quote may be indicative. A final price usually requires the file, word count, format and intended use, especially if the document has tables, stamps, handwritten sections, scanned text, certification needs or complex layout.
Do you handle urgent translation requests?
Yes, when the language pair, subject matter, volume and availability make it feasible. Please state the exact deadline at the start of the enquiry so the project manager can assess whether an urgent workflow is realistic.
Can I send confidential documents?
Yes. LinguaVox regularly works with legal, corporate, medical, financial and personal documentation. A specific NDA can be discussed if required, and sensitive projects can be handled with restricted access and written instructions.
Do you provide in-person service?
Most work is managed online. Appointment-based commercial meetings may be possible in some locations for business clients, but file analysis, quoting, translation, revision and delivery are usually handled through remote digital channels.
What should I include for a website translation quote?
Send the URLs or exported files, source and target languages, the CMS or file format, an approximate word count, any SEO requirements and the expected delivery format. If you already have glossaries, keyword lists or style guides, include them with the request.
