Interview transcription services

LinguaVox provides professional interview transcription services for qualitative researchers, human resources departments, journalists, and corporate interviewers. Since 2000, we have supported clients in more than 150 languages by converting recorded interviews into accurate, readable text. Whether you are conducting a focus group, an executive hiring interview, or a journalistic enquiry, our transcription services provide a dependable record of the conversation.

Professional interview transcription is a highly disciplined task. It requires an understanding of how to capture the nuances of human speech while adhering to formatting standards that make the document useful for analysis. Each project is assigned to a specialist who understands the context of your interview, so terminology, speaker labels and formatting are handled consistently.

Tailored transcription for different interview types

We offer various transcription styles depending on the purpose of your interview:

• Research and Academic: Focus groups and in-depth interviews often require "clean verbatim" transcription, where disfluencies are removed to make the text easier to analyse for themes and insights.
• Human Resources: Screening interviews or exit interviews may require more structured formatting to help HR professionals assess candidate responses and identify key data points.
• Journalistic: Interviews for press releases or features may require a specific balance of verbatim accuracy and readability to ensure the integrity of the interviewee's message.

We establish the level of detail and formatting rules with you before starting, so the final transcript serves your analytical or editorial needs.

Workflow and quality assurance

Our process begins with an assessment of the audio clarity, recording length and the number of speakers involved. We assign the interview to a transcriber who is proficient in the source language and, where possible, familiar with the subject matter, such as academic research, corporate HR, journalism, healthcare or sociological fieldwork.

Once transcribed, the document undergoes an independent revision when the agreed scope requires it. A second linguist listens to the interview while reviewing the transcript, checking speaker tags, unclear segments, timestamps and formatting rules. This two-step process is useful when the transcript will be used for research coding, publication, HR documentation or legal review.

Interview recordings often include interruptions, overlapping speech, informal expressions and unfinished sentences. The right level of cleaning must therefore be agreed before work starts. A transcript for thematic research may need to remain close to the original speech, while an interview prepared for an article may need a cleaner written form that still preserves the interviewee’s meaning.

Privacy and data handling

Interviews often contain sensitive information, ranging from personal employee details to confidential proprietary knowledge or academic research data. We treat all interview files with appropriate confidentiality controls. All files are managed through secure, encrypted digital transfer systems.

Our transcriptionists and reviewers can work under non-disclosure obligations where required, and we maintain internal data protection policies to ensure your recordings and transcripts remain confidential according to the agreed procedure. Specific anonymisation, retention or deletion instructions can be agreed before the project starts.

Supporting multilingual research

Since we work in more than 150 languages, we can assist with multilingual research. If you have conducted interviews in a foreign language, we can provide both the transcription in the original language and, if needed, a professional translation of the transcript. This is particularly useful for international researchers and multinational companies who need to analyse data from several countries in a common language.

For research projects, consistency across interviews matters. Speaker labels, timestamps, terminology, anonymisation instructions and formatting should follow the same rules throughout the full corpus. If the interviews will later be coded in qualitative analysis software, please tell us before the project starts so that the transcript format can be prepared accordingly.

Requesting a reliable quote

To receive a professional quote, please provide the interview audio or video files, the language, your delivery deadline, and the required format (e.g., clean verbatim or with timestamps). If you have a list of interviewee names, a glossary of specific terminology, or a style guide, sharing this at the start of the project helps us deliver a more accurate result.

LinguaVox prepares quotations based on the technical requirements of your project. Audio quality, the number of speakers, the length of the interview, and the required turnaround time will define the scope of the project. The aim is to deliver a clear, usable transcript that supports research analysis, editorial preparation or corporate documentation.

Frequently asked questions