Proofreading and editing services

LinguaVox provides professional proofreading and editing services for global corporations, academic institutions, marketing agencies and private clients who need clear, polished text for publication, submission or internal use. Since 2000, we have managed multilingual revision projects in more than 150 languages, helping clients improve clarity, consistency and readability before delivery.

Reviewing a document is not a one-size-fits-all process. The work must distinguish between monolingual editing, proofreading and bilingual revision. Each project is assessed according to the nature of the document, the desired tone, the subject matter and the intended use. Whether you have written a report directly in English or are refining a translated text, we assign the document to a linguist or editor with the appropriate language and sector profile.

Distinguishing revision, editing and proofreading

Understanding the differences between these services helps ensure you receive exactly what your document needs:

• Bilingual Revision: This involves comparing a translated text against its source to ensure complete accuracy, consistency, and terminological precision. It is the core requirement for ISO 17100-compliant translation workflows.
• Monolingual Editing: We review the text for flow, clarity, tone, and logical structure. This service is ideal for documents written by non-native speakers or for content that needs to be adapted for a new audience.
• Proofreading: The final stage before publication, focusing solely on correcting typos, grammar, punctuation, and formatting errors in a finished draft.

Specialist services for varied document types

We work with a broad spectrum of document types, each requiring a specific level of attention:

• Corporate documents: Annual reports, policies, and internal communications where brand consistency and clarity are essential.
• Academic and research papers: Manuscripts for journal submission where technical accuracy and formal academic tone are critical.
• Marketing material: Brochures, websites, and promotional content that must be persuasive and culturally adapted.
• Technical documentation: Manuals and guides where consistency in terminology and clarity of instructions are important for user safety.

When a document contains technical, legal, medical, or financial terminology, the project is assigned to an editor with relevant subject-matter knowledge. This ensures that the final text is not just grammatically correct but also professionally accurate within its specific field.

Workflow and quality assurance

Our process begins with a detailed analysis of your file. We identify the goal of the document, the target audience, and the type of review required. After the quote is approved, we assign the document to an editor or proofreader with the target-language and subject profile required for the text.

During the editing process, our linguists focus on clarity, coherence, and consistency. They may also suggest stylistic improvements to ensure the text meets the expectations of your target readers. If the project involves a large document or a series of files, we maintain a project-specific glossary to ensure that key terms remain consistent throughout the entire body of work.

Confidentiality and data handling

We recognise that documents sent for proofreading and editing can contain proprietary corporate data, sensitive legal information, or unpublished research. We manage all files through secure, encrypted digital transfer systems. Our editors and proofreaders can work under non-disclosure obligations where required, and we maintain internal data protection policies to ensure your content remains confidential according to the agreed procedure.

Requesting a reliable quote

To receive a professional quote, please provide the original files, specify the type of review you require (e.g., monolingual editing vs. bilingual revision), and outline the intended audience and tone of the document. If you have any style guides, existing glossaries, or previous versions of the text, please share these with us. This information allows us to provide an accurate estimate and tailor our approach to your needs.

LinguaVox prepares quotations based on the actual workflow required for your document. Word count is the baseline, but the complexity of the subject matter, the current state of the text, the need for deep stylistic editing versus simple proofreading, and the deadline will define the final project scope. The service is designed to improve clarity, consistency and readiness for publication, submission or internal use.

Frequently asked questions