ISO 9001 
ISO 17100 
ISO 18587 LinguaVox provides artificial intelligence translation services for AI companies, software development teams, research groups, SaaS providers and technology consultancies. We manage multilingual projects in more than 150 languages, combining specialist translators, project management, terminology control and structured review workflows according to what each assignment requires. Since 2000, we have supported organisations across the technology and research sectors, and we have worked on AI-related documentation since it moved from academic into commercial and regulatory mainstream.
AI documentation integrates research language, product communication, legal compliance and marketing content, often within the same organisation. Model cards, data annotation guidelines, research summaries and terms of service are each written for a different reader and carry different levels of technical and regulatory sensitivity. The field also moves quickly: terms that were new two years ago — large language model, retrieval-augmented generation, hallucination — already need consistent translations in many languages, which makes glossary planning important early rather than late. The translation must also be precise without overstating capabilities, particularly in regulatory or consumer-facing content where claims about AI performance are increasingly subject to legal scrutiny.
Specialist translators with AI and technology expertise
We select translators by language combination, subject matter and document type. A translator working on model documentation or data annotation guidelines needs familiarity with AI architecture concepts and the controlled vocabulary emerging around them. One working on a white paper or a marketing page needs a different register that balances technical accuracy with clarity for a non-specialist reader. Our project managers assess these requirements before the assignment is made and apply the client's approved terminology, style preferences and any regulatory guidelines from the outset.
Where a document will be published, submitted to a regulatory authority, filed as part of an AI system conformity assessment or sent to a research partner, the workflow and review level are set accordingly.
Documents we translate for AI
Typical projects include AI product documentation, model cards, data annotation guidelines, research summaries and technical papers, privacy policies and terms of service, AI system conformity assessment documentation, white papers, technical blog content and product marketing material.
We work with Markdown, HTML, structured spreadsheets, string file formats and multilingual document packages. For clients with recurring content — updated model documentation, revised annotation guidelines or new market expansions — we maintain glossaries, translation memories and style instructions so that AI terminology, model names and product descriptions stay consistent across content types, releases and languages.
Quality workflows and ISO-certified processes
LinguaVox operates under ISO 9001 and ISO 17100 certified processes for quality management and professional translation. For published, customer-facing and regulatory AI documentation, independent bilingual revision by a second qualified linguist, terminology checks and final project management review help maintain quality before delivery.
For high-volume, lower-risk content where machine translation post-editing is agreed as the appropriate workflow, we apply full post-editing under ISO 18587. A lighter post-editing level is only used when explicitly agreed for that specific content, and is treated as a separate, lower service level. Regulatory filings, consumer-facing legal content and documentation subject to formal AI governance requirements are handled by human translation with revision.
Related services for AI companies
AI projects frequently require services across technical documentation, legal compliance, product content and research communication. Clients may also need technical translation services for infrastructure and systems documentation, or software translation services for product interfaces and help content. For marketing websites, developer portals and product landing pages, website translation services are available. We can also arrange interpreting services for research conferences, regulatory hearings and international partnership meetings. For other sectors, see sector-specific translation services.
Interpreting and audiovisual services for AI
For research conferences, regulatory hearings, investor presentations, partner meetings and international industry events, we can coordinate interpreting in the relevant language combinations, subject to availability. We can also organise voice-over, subtitling, transcription and audiovisual localisation for product demos, research presentations and corporate media.
When requesting interpreting for an AI assignment, it helps to specify the mode — consecutive, simultaneous, liaison or remote — the date, location, subject matter and any preparatory material such as technical papers or product documentation.
Confidentiality and project handling
AI documentation frequently includes proprietary model architecture details, unpublished training data specifications, pre-release product information and confidential research findings. We manage all projects with professional discretion and work under non-disclosure agreements or specific data-handling instructions when the project requires it.
Frequently asked questions
Can you translate model cards and AI system documentation for regulatory submission?
Yes. We translate model cards, system descriptions and conformity assessment documentation, keeping technical parameters, capability descriptions and limitation statements precise and consistent. The translation must not overstate or understate what the system does, and we apply bilingual revision to check this in the target language.
Do you handle data annotation guidelines and labelling instructions?
Yes. We translate annotation guidelines, labelling manuals and data collection instructions for AI training programmes, keeping category definitions, edge-case descriptions and task instructions unambiguous. Consistency is critical here: a term that is defined one way in the guideline should be used the same way throughout all annotation tasks and across all annotators.
Can you translate AI research papers and technical white papers?
Yes. We translate academic and technical AI papers, keeping mathematical notation, model architecture descriptions, experimental methodology and citation references intact. For papers submitted to international conferences or journals, we can include a bilingual revision stage and confirm the target style conventions of the intended venue.
How do you manage the rapidly evolving terminology of AI?
We build a client-specific termbase at the start of each project or programme and update it as new terms emerge. Where an established translation exists in the target language — whether through regulatory guidance, major publishers or community consensus — we apply it. Where no consensus exists, we propose a consistent rendering and confirm it before use.
Do you translate AI governance documentation for frameworks such as the EU AI Act?
Yes. We translate conformity assessment documentation, risk classification files, transparency statements and technical documentation linked to the EU AI Act and similar frameworks, assigning translators familiar with the regulatory language of the target jurisdiction. Final assessment always depends on the relevant authority or responsible body.
